Vendor statement (SOA)

AP outstanding

Each vendor tracks its accounts-payable outstanding so payment decisions and the statement are accurate.

• Each vendor shows total outstanding payable and balance.
• A vendor is flagged overdue when it has a bill balance due past its due date, usable as a directory filter.
• AP figures reconcile with the finance ledger.

The vendor statement

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Add a screenshot here: the vendor Statement tab showing opening balance, bills, payments and balance due for a selected period, with the period selector and the Export and Email buttons.

The vendor Statement of Account (SOA) is the AP mirror of a customer statement: opening balance → bills → payments/debits → balance due for a period.

Viewing a statement

1. Open the vendor and go to the Statement tab.
2. Choose a period. The selector defaults to your organisation’s current fiscal period, and custom date ranges are supported.

The statement totals reconcile with AP outstanding and the ledger, and a 12-month statement generates in under 10 seconds.

Multi-currency

For a vendor with multiple currencies, the statement produces a separate sub-statement per currency. Amounts are shown in the vendor’s currency using your organisation’s locale.

Exporting and emailing

• Export as PDF or Excel (XLS).
• Email the statement to the vendor’s primary contact.

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Add a short animation here: exporting the statement as PDF and Excel, then emailing it to the vendor’s primary contact.

Access is restricted to roles allowed to see the vendor and its payables; a vendor-portal user only ever sees their own vendor’s statement.