Data retention & attachments

These settings help you control storage cost, security and how long records are kept. Both are admin-only and audited.

Data retention

Set how long different kinds of data are kept before being permanently removed:

• Configure retention windows per category: audit logs, attachments, soft-deleted records and login history.
• Villva runs a background clean-up that permanently purges data once it is past your window.
• Platform minimums apply. For categories with a legal floor (for example tax-record retention), you cannot set a window shorter than the mandated minimum.

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Add a screenshot here: the data-retention settings with a retention window per category (audit logs, attachments, deleted records, login history) and the enforced platform minimum.

File attachment policy

Set organisation-wide limits for the files people upload:

• Maximum file size (within a platform upper bound).
• The allowed file types.
• A per-record attachment count limit.
• A storage quota with a soft warning as you approach it.

Limits are enforced both when a file is uploaded (with a friendly error if it is too big or the wrong type) and behind the scenes before anything is stored. Your organisation’s current storage usage is visible so you can keep an eye on it.