Asset audit trail & access

Every asset carries a tamper-proof history, and access to assets is tightly controlled. This matters for audits, insurance and internal accountability.

The audit trail

Whenever an asset is created, updated or deleted, Villva ERP writes an audit entry automatically. Each entry records:

• The user who made the change
• The action (create, update, delete)
• The asset it applies to
• The date and time
• The fields that changed

For sensitive changes, cost, depreciation method or rate, and location: the entry captures both the old and the new value, so you can see exactly what moved.

Audit entries are append-only. They cannot be edited or deleted through any screen or tool, and they are scoped to your organisation only. This means the asset history is always complete and trustworthy.

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Add a screenshot here: an asset’s audit trail listing create/update/delete entries with the user, timestamp, changed fields and old-to-new values for a sensitive change such as cost or location.

Who can do what (access control)

Asset access is deny-by-default: a role can only do what it has been granted:

• A Viewer can read the register but cannot create, edit or delete assets.
• Creating, editing or deleting an asset each require the matching asset permission; without it, the action is refused.
• A custodian can see the assets assigned to them, and cost or book-value figures may be hidden from roles that aren’t permitted to see them.

Organisation isolation

Your asset data is completely separated from every other organisation on Villva:

• A user in your organisation can never read, list, search, edit or delete another organisation’s assets.
• Trying to open an asset that belongs to another organisation simply returns “not found”, it never reveals another company’s data.

To set up or adjust who can do these things, see Users & roles.