Adding line items

You add items to a purchase order by picking them from a product category. Each line pulls its unit of measure and tax details from the Item Master, and GST is computed automatically.

The product-category picker

Line items are added from one of eight categories, so you always work with the right kind of item:

Category	Use for
Finished product	Resale/finished goods
Component	Sub-assemblies, fittings, accessories
Raw material	Bulk production inputs (hidden if the Production module is off)
Consumable	Lubricants, abrasives, cleaning agents, office supplies
Asset	Capital purchases (machines, vehicles), flow into the assets module on receipt
Asset spares	Spares for existing capital assets
Tools	Drills, lathes, hand tools
Others	Anything that fits no other category (flagged for finance review)

To add a line:

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Add a screenshot here: the product-category picker with the category tabs, a code/name search, and a selected line showing quantity, rate, HSN/SAC and the computed line total.

1. Choose a category and search by item code or name. Only active items in your active business unit appear.
2. Select the item. A line is added with quantity 1, the price from the vendor price list (if mapped), and the tax code and unit of measure from the Item Master.
3. If the item has variants, pick the variant.
4. Enter the quantity and rate: the line total computes automatically.
5. Override the receiving warehouse on the line if this is a split receipt.

Lines can only be added while the PO is a draft. A PO needs at least one line before it can be submitted.

Note

For raw materials, batch/lot defaults are captured when the item is batch-tracked. Asset lines are tagged so that receiving creates a draft asset record, and you can record the depreciation class per line. Asset spares lines can capture an optional link to the asset they belong to.

Saving and cancelling lines

• Save commits all your staged lines in one go, a partial save can never leave the PO half-built. Each line is validated (positive quantity, non-negative price, a valid tax code); any row-level error is shown inline on the affected row without discarding the others. The PO total recomputes after saving.
• Cancel discards staged-but-unsaved lines and leaves already-saved lines untouched. You’ll be asked to confirm if there are staged lines to lose.

GST on PO lines

GST is computed on every line so your purchase tax and ITC are accurate:

• Place of supply decides the tax type. If the vendor’s state matches the receiving plant’s state, tax splits into CGST + SGST (intra-state). If they differ, IGST applies (inter-state).
• Each line carries its HSN/SAC code and the applied GST rate, taken from the Item Master.
• Tax and totals are rounded per GST rules, and the PO total = taxable value + tax.
• ITC-eligible tax is flagged so it flows correctly to the vendor invoice and any debit note.