Branches, fiscal year & numbering

These settings give your documents and reporting their structure. All are admin-only and every change is audited.

Branches and locations

Branches represent your offices, warehouses, service centres and retail outlets. Transactions and reports can be scoped by branch.

Create, edit or deactivate a branch with a name and address.
At least one branch (your head office) must exist after setup, and exactly one is marked the default headquarters.
Branches are selectable when assigning users and as a reporting filter.
A branch that is referenced by records cannot be hard-deleted: only deactivated. Deactivating a branch stops it being chosen on new transactions, but existing references are untouched.
Each branch can carry an optional tax identifier, validated against your country’s rule.
The branch list supports search and pagination.

Fiscal year

Villva ERP uses the Indian financial year by default.

A new organisation’s fiscal year defaults to 1 April, 31 March. The start month can be overridden.
The fiscal year drives reporting periods and yearly number-series resets.
The current fiscal year is worked out for any date automatically (for example 1 April 2026 falls in FY2026-27).
Each fiscal year is exactly 12 months and years cannot overlap.
Changing the fiscal start is admin-restricted and audited, because it moves period boundaries.
A year moves from open to closed; a closed year locks edits to past-year transactions.

Document number series

Number series give every document type, invoices, quotes, sales orders, POs, GRNs, payments, service tickets, and customer/vendor/item/employee codes, a consistent, gap-free numbering scheme.

For a document type, configure the prefix, optional suffix, zero-padding width, start value and reset policy (never / yearly / monthly).
A live preview shows the format as you edit.
Save.

How numbering behaves:

On each document creation the next number is allocated automatically and is always unique and gap-free, even when several people create documents at the same time.
A voided or cancelled document keeps its number: numbers are never reused.
With a yearly reset, numbering restarts at your start value when the fiscal year rolls over on 1 April.
A format change does not renumber documents already issued.
If a counter is about to run out, you get a clear warning before it blocks.
Sensible default series are seeded for standard document types.

Payment terms

Payment terms set credit days so due dates and receivables aging are correct.

Create, edit or deactivate terms (for example Net 0/15/30/45, “Due on receipt”), each with a credit-days value.
Mark exactly one term as the organisation default. On a new transaction it applies automatically, and the due date = document date + credit days.
A per-customer or per-vendor term overrides the organisation default for that party.
Term names are unique within your organisation; a term used by documents can only be deactivated, not hard-deleted.

Cost centers

Cost centers are a taggable dimension for reporting by business unit. Your organisation is seeded with Pump and Valve to start.

Create, edit or deactivate cost centers with a code, name and active flag.
Codes are unique within your organisation.
A cost center referenced by records can only be deactivated, not hard-deleted.

Working calendar and holidays

The working calendar drives deadlines, due dates, leave and scheduled events.

Set your working weekdays.
Maintain a holiday list per year, you can import from a country seed and then edit it.
A per-branch override of working days is supported.